Every change that gets performed without proper documentation, scope confirmation, pricing approval, and written authorization is a change you may never collect payment for. Verbal approvals disappear. Owners deny authorization. Subcontractors claim they weren't informed. When changes aren't formally processed from the moment they're identified, the financial burden shifts from the owner onto your project margin permanently.
Project Change Order Services That Protect Your Contract Margin
Change orders are inevitable on every construction project. How you manage them determines whether they stay controlled or quietly consume your profit. Our project change order services give contractors, GCs, and construction managers the documentation, pricing support, and review process needed to handle every change with confidence.
What Happens Without Proper Oversight
Why Poorly Managed Change Orders Are Silently Destroying Your Project Profit
All-in-One Change Order Workflow
What's Included in Our Change Order Services
Industry-standard Tools
Tools We Use for Achieving Accuracy
- Procore
- Autodesk Construction Cloud
- Bluebeam Revu
- Primavera P6
- Microsoft Project
- Sage 300 Construction
- RSMeans Cost Data
- PlanSwift
- Microsoft Excel
- DocuSign
Every Project, Every Client
Who We Support on Changes
Change orders don't wait, and neither should your approvals. We give construction professionals accurate pricing, complete documentation, and the paper trail needed to get owner sign-off fast.
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Work Process
How Our Process Works
A proven four-step process that turns every project change into a fully priced, documented, and approval-ready change order.
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01
Submit Plans
Upload your drawings and project documents.
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02
Review Scope
We analyze every detail of your project scope using industry-standard tools, ensuring nothing is missed
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03
Cost Estimate
We build a precise, itemized estimate covering all materials, labor, and trade-specific costs.
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04
Bid-Ready Delivery
Your completed estimate lands in your inbox.
What Our Customers are Saying
Kevin Marshall
We relied on Federal Estimating for change order pricing on a commercial renovation project, and their support was invaluable. The team quickly evaluated revised drawings, quantified the additional scope, and provided a detailed cost breakdown that was easy to present to the owner. Their prompt turnaround helped us keep the project moving without delays.
Ashley Peterson
Federal Estimating assisted us with multiple change orders during a multi-family construction project, and the accuracy of their pricing was outstanding. Each change order was clearly documented, making it easier to justify additional costs and negotiate approvals with stakeholders. Their responsiveness and professionalism made the entire process much more efficient.
Jonathan Hayes
Our company used Federal Estimating for change order management on a healthcare facility expansion, and the experience exceeded expectations. Their team carefully reviewed drawing revisions, identified scope changes, and prepared comprehensive cost analyses in a timely manner. The detailed documentation reduced disputes and improved communication between all project parties. We highly recommend their project change order services.
Customer's Help
Frequently Asked Questions
Pricing depends on the complexity of the change, the number of trades affected, and whether schedule impact analysis is required alongside cost pricing. Straightforward scope additions typically start at $150 to $400. Complex changes involving multiple trades, extended general conditions, and schedule impact analysis are quoted individually based on scope. Ongoing change order management for active commercial projects is structured on a monthly retainer. We provide a fixed quote before any work begins.
We price change orders using the same methodology as original bid estimating, measured quantities from the change directive or architect's supplemental instruction, current material pricing from supplier quotes or cost databases, realistic labor hours based on trade productivity standards, applicable equipment costs, and markup applied at the rates your contract permits. Every line item is supported by a calculation or reference source, so the owner's representative can verify the basis for each cost without requesting additional backup.
Yes. Owner rejection of a change order is often the starting point for a more detailed documentation effort rather than an outcome. When a legitimate change has been rejected or significantly reduced, we prepare a comprehensive dispute package, detailed cost substantiation, contract entitlement argument referencing specific contract clause language, schedule impact analysis, and comparable cost data that gives your team a well-documented negotiation position to present in the next owner meeting or formal dispute resolution proceeding.
We review the claimed change against the original subcontract scope of work, the applicable specification sections, the construction drawings, and the RFI and submittal logs to determine whether the work is genuinely outside the original subcontract. For changes that pass the entitlement review, we then verify that quantities are accurately measured, labor hours reflect trade productivity standards, material pricing aligns with current market rates, and markup is applied within the limits your prime contract and subcontract terms permit.
A schedule impact analysis quantifies the delay caused by a change order in calendar days and demonstrates how that delay affects the project's critical path and completion date. You need one whenever a change extends the duration of a critical path activity, causes trade stacking or disruption to following work, or when your contract entitles you to a time extension and associated delay costs, extended general conditions, escalation, and extended overhead, in addition to the direct cost of the changed work.
Yes. We establish and maintain the complete change order log for active commercial projects, tracking every potential change item from initial identification through owner approval and subcontractor buyout. Each item in the log carries a current status, responsible party, dollar value, schedule impact flag, and target resolution date. We produce regular log status reports that your project management team can use for owner meetings, cost reporting, and cash flow forecasting without spending hours reformatting data from multiple sources.